Realty Times March 6, 2002

The HOA Event Calendar
by Richard Thompson

The HOA Event Calendar is an action plan which assists the Board in organizing and completing association business effectively. It also advises owners and residents well in advance so they can plan accordingly. Some musts to include:

  • Compile one together with the Annual Budget to list cyclical maintenance events like gutter cleaning, parking lot sweeping and window washing.

  • Add time frames for major renovation like painting and roofing so residents can plan vacations around them.

  • Schedule meetings and other events a year in advance so owners know when they can petition the board.

    This kind of planning gives the owners the feeling that someone is actually steering the ship rather than being keel hauled behind it. In also counteracts the notion that the Board is operating in secret. Post it around the property and on the association website. With an Event Calendar, there are fewer surprises, more gets done and there will be greater harmony in the community. Here's what one looks like:

    JANUARY

    8 Annual Homeowner Meeting at the Clubhouse
    10 Deadline for roof replacement, pool replaster, treework proposals
    11 Inspect decks
    15 Send financial reports to CPA
    20 Sweep parking lots

    FEBRUARY

    13 Board Meeting: Review roof, pool proposals, Newsletter

    MARCH

    File tax return by the 15th
    Annual fire extinguisher inspection

    APRIL

    1 Maintenance Committee Grounds Inspection
    15 Pool replaster project begins
    Dewinterize
    Walkthrough with Landscape Contractor
    Clean Clubhouse and stairwell carpets

    MAY

    5 Work Party - Plant spring flowers
    12 Board Meeting
    25 Pool Opens
    Newsletter: Send Pool Rules; Announce Summer Social
    Clean gutters
    Wash windows
    Sweep parking lots

    JUNE

    Roof replacement project begins
    Deck repair project begins

    JULY

    15 Summer Social
    20 Treework begins

    AUGUST

    15 Board Meeting: Appoint Budget Committee Newsletter

    SEPTEMBER

    10 Close Pool
    12 Chimney Inspections & Cleaning
    15 Budget Committee Meeting
    Review insurance coverage
    25 Wash windows

    OCTOBER

    5 Work Party - Plant fall flowers
    Winterize15 Mail winterization notices to residents
    22 Walkthrough with Landscape Contractor

    NOVEMBER

    1 Grounds Committee Inspection
    22 Board Meeting: Review & approve budget
    Newsletter: Request Board Candidates; Announce Christmas Party
    25 Mail budget & fee notice

    DECEMBER

    5 Clubhouse Cleaning Party
    12 Christmas Party at Clubhouse
    15 Clean gutters
    Questions?
    Call Management Company

    For more information on this subject, see www.Regenesis.net.


    • Copyright © 2002 Realty Times. All Rights Reserved.

    With an award winning staff of writers providing up to the minute real estate news and advice, thousands of REALTORS® in North America reporting daily market conditions, and a nationally broadcast television news program, Realty Times is the one-stop shop for real estate information. That's why over 10,000 real estate professionals have turned to us for their publicity needs.