5 Productivity Tips for Landlords and Property Managers

Posted On Tuesday, 05 July 2022 09:50

Keeping an eye on inventory and making sure things are in stock is a job every property manager needs to do. It doesn’t matter how busy you are; knowing where everything is at all times will keep you from getting overwhelmed and make sure you have the correct items available when guests arrive.

It can be challenging to know where everything is at all times, which is why we’ve compiled a list of productivity tips for property managers and landlords to ensure your workload doesn’t take over your life.

  1. 1. Make Scheduled Breaks a Priority

As your schedule gets increasingly busy, it can be challenging to realize the importance of taking scheduled breaks. Scheduled breaks are essential, but they must be balanced with other important tasks. Because of this, it’s critical to make sure you schedule breaks in a meaningful and effective way. 

We recommend getting an answering service that will help in dealing with property calls. These services can assist property managers with taking messages and calls from tenants providing 24/7 emergency coverage and handling customer service inquiries. 

  1. 2. Learn How to Collaborate

Property management requires you to work with other professionals like any other job. As a landlord, you’ll likely work with other property managers, property scientists, engineers, economists, and experts. The best way to succeed in this field is to learn how to collaborate with others. Collaboration can seem like a scary word at first, but it’s one of the most important skills you can have as a property manager. 

Working effectively with other professionals requires communication, planning, and compromise. It also means being open-minded and learning to work with different points of view. Working with others requires trying new things, making mistakes, and learning from them.

  1. 3. Don’t Forget to Schedule the Inventory

Not keeping track of inventory can lead to frustration and an increased risk of inaccuracy. When it comes to managing a rental property, you will likely be dealing with a large number of rentals, both short-term and long-term. 

Each rental requires a specific type of inventory. For example, if you manage a three-bedroom rental, you’ll likely keep track of: 

  • Bedroom items - Mattresses, box springs, sheets, drapes
  • Bathroom items - Towels, toiletries, hair dryers
  • Kitchen items - Pots, pans

It’s important to remember that your tenants will also bring in their supplies, so you’ll need to keep track of those, too.

  1. 4. Clear Your To-Do List

As your tenants move in, keeping a clear to-do list with deadlines is essential. Make it a priority to clear your to-do list each time you meet with your tenants. By creating an action-based system, you’ll be more likely to stay focused on what needs to get done and less likely to get overwhelmed. Start by listing the “easier” items and work your way through the list. If you’re having trouble starting the list, try using a pre-printed format. Once you’ve listed all the items from a rental, see if there’s anything else on the rental agreement you need to keep track of on the rental agreement. 

  1. 5. Manage Your Time Wisely

Your time is valuable. Managing a rental property means spending a lot of time on the phone, in the office, and with your tenants. Don’t let your workload or the number of guests you’re dealing with keep you from having the time to do what needs to be done. 

While it might feel good to put in long hours managing a rental property, doing so doesn’t help guests, your employees, or yourself. The best way to put your energy into other areas of your life is to schedule time for activities that are meaningful to you and make you feel happy and calm. If you have a family, find a way to involve them in your breaks so you can spend time with them.

Make it easier to stay on top of your game and avoid frustration. Improved productivity will allow you to spend less time managing your rental property and provide happier and more satisfied tenants. 

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