When designing an office, the most crucial feature is functionality. Too often, however, we find our offices crammed with so many equipment, office machines, pieces of paper, and supplies that our small office spaces are completely dysfunctional. If you find yourself taking too long to find a paper punch or stapler on your desk or having so many papers that they are spilling onto the floor, then it’s definitely time to organize your office. In fact, your office can be the most attractive and modern design available but still unable to accomplish your tasks in time due to the pile of clutter on your desk. Failure to organize your office can waste a lot of your time and energy and even affect your business productivity. Here are 5 office organization tips and tricks to organize your desk and office so that you can have a conducive working environment.

Office Organization Tips and Tricks - Clearing Clutter

1. Organizing the Top of Your Desk

Most of the office clutter is papers. One great way of handling the paperwork to ensure an organized desk is by placing each paperwork in its right place. Ensure that when you receive any new paperwork, you handle it only once. When you receive a letter, don't open and place it on your desk. Just put it in the right file, whether that file is for temporary or permanent storage for a client's account. Ensure you have an action file for billing letters and paperwork.

Sticking to the rule of filing paperwork immediately, you won't have to deal with a build up of clutter on your desk. Consider getting a desk letter organizer if have paperwork that you usually access on a daily basis. This way, all the papers that you need will always be at your disposal, but without taking much of your desk space.

2. Go Digital

Today, people have switched from manual to digital. This does not only save time, but it can help declutter your office. You can also save space by having less physical items to organize and store. Digitize some of the paperwork like bills and files, bills. You can also use services like Dropbox which saves and organizes your digital storage. With all your data and files saved digitally, you can even work from home as everything you need is on your computer.

3. Use Trays and Caddies and to Organize Your Office Desk and Drawers

Chain retailers and office supply stores sell all kinds if caddies and plastic trays, including ones that can fit perfectly into office desk drawers. You can make use if these office organizers to get your office supplies well organized. All those paper clips, thumbtacks, and loose pens will now have a place to go, and when you need one, they will be at your arm's reach.

4. Store your Items by Frequency of Use

Another way to organize and create some functional space in your office is by storing your office equipment, tools, and paperwork based on their frequency of use. Keep frequently accessed tools such as the stapler, paper punch, and pens near your work area and those that you don't use frequently keep them further away.

For example, you can put the stapler, extra writing pens, and similar items in your desktop holder or desk drawer. The same applies to the paperwork you use every day. This way, your office will look for attractive and everything you need will be at your arm's reach.

5. Update Your Machines

Do you have office machines that are cluttering your office or slowing you down? If so, you need about replacing them with up-to-date machines. If you have an old printer, scanner or fax machine, these can take up a lot of space and clutter your office. You can consider replacing them with a multifunction printer that can scan, print and photocopy. This will Increase your office functionality, make some more space available, and leave your office looking nice.

Hopefully, the above office organization tips and tricks will help you keep your office organized and free up space to help you complete more work.