Changing to a new work environment is as daunting as relocating to a new apartment. You must deal with bulky office furniture, tricky electronics to pack, and numerous decorations in multiple rooms that need to be arranged. Moving to a new office, whether it's on a different floor or in another city, is laborious. To simplify the process, here is a timeline and list of points to keep in mind while transitioning to a new office space.
Ideally, you should start preparations for a business move a year before your move date. However, mostly it happens six months before the move, and it’s okay! With a clear plan and coordinated actions, you will succeed with it.
Here are the main steps you should do first, planning an office move.
-
1. Create a check-list
First, before starting any organizational activities for the move, identify where and how you should store and sort all critical information related to the relocation. Having everything in one easy-to-access area will help you avoid confusion and stress in the future. That way, when you need to review details, you will know exactly where to look instead of searching through multiple applications and possibly misplaced notebooks.
2. Set a budget and dates
Once the date for vacating the current office has been solidified, it will be much simpler to establish a timeline for tasks that must be completed before the move. Next, set an optimal budget. Determine what is most important to you and consider ways to minimize expenses. Choose a person who would make all the move purchases and how they would be paid.
3. Hire a Property Agent
It is recommended to choose a property agent to find the perfect office space and get the best rental terms. Your property agent should be able to help decide on the size, facilities, and area of your new office.
4. Choose a reputable moving company
Relocating your office can be challenging and stressful, but there is a way to minimize its impact on a workflow – hire an experienced team of movers. If you need moving services in Chicago, Move4U moving company is a great choice. Move4U team will help you to plan and carry out a flawless move; moreover, they will set up your new office space.
5. Announce the move and its dates to your employees
Scheduling an email and setting up a face-to-face or virtual gathering is a must. The email should involve info such as the latest address of the office, the transfer date, the main aspects of the office, the logic behind the relocation, and significant dates of the moving procedure that staff must be mindful of. After one or two weeks, come up with an in-person meeting to get feedback and answer any queries. Your employees may need some adjustments in workspace requirements or work style inclinations. In case your organization is small, consider individual meetings. All employees must be reminded of the move when organizing or attempting new assignments.
Changing offices is often tricky, but mostly it’s worthwhile. Make a list of necessary steps, and put together a group of people who can help you soon after you decide to move. This will help reduce pressure and ensure that everything runs according to plan. Therefore, employing a licensed and insured moving service is wise for a successful relocation.
