A realtor represents sellers and buyers of real estate, which means they have to perform several tasks daily. 

Unlike desk jobs, realtors have to handle in-person meetings with clients regularly. In addition, they have to find prospects, nurture leads, schedule open houses and sign over the papers when a property closes. 

For realtors to close deals successfully, they need to manage tasks effectively. If you miss a crucial meeting or sign the wrong document,it will stretch out the sale and drive your clients to seek a different agent. 

As professional reputation is the most important trait that clients look for in a realtor, you need to deliver consistent results. For this reason, plan, track, and test all your tasks regularly. This way, you will stay ahead of your work and prevent any careless mistakes. 

But before you can manage your tasks, you need to evaluate your work in advance. So, make a list of weekly or monthly tasks before implementing a task management system. 

Tasks That Realtors Have To Do 

The tasks a realtor has to do depends on many factors such as their position, the agency they work with, and the list of clients they have.

When you climb the ladder of experience, you will be tasked with administrative decisions. As more tasks pile up on your calendar, it will make it hard for you to manage them independently. 

Before you set up a task management software or hire an assistant, you need to create an overview of your tasks. For this, you must manage tasks based on your deadlines. 

Some of the tasks you will have to perform are: 

• Building and managing client databases 
• Creating a budget plan 
• Researching properties and compiling comprehensive reports 
• Setting up open houses and appraisals with prospects
• Data-entry 
• Evaluating property at different locations 
• Completing, submitting, and filing real estate documents, agreements, and lease records
• Responding to phone calls and emails

Contrary to other industries, a real estate sales funnel requires converting first-time visitors to qualified leads before you can initiate the sales process. 

So, a realtor is assigned a diverse list of tasks – all of which require a dynamic skillset. But even if you are skilled at what you do, performing many actions simultaneously can take your focus away from significant activities to time-consuming menial tasks. 

Therefore, invest in a task management system that takes the load off you and helps you do your job better.

Benefits Of Implementing A Task Management System 

Automating task management helps save time. In addition, it reduces stress and increases productivity. 

When you don’t have to spend hours entering data into a spreadsheet or manually file documents and schedule meetings, you can invest your time converting leads.  

Here are two things a task management software will do for you:

Track And Manage Leads

Making a commission isn’t as easy as getting the buyer and seller to meet once. Instead, it involves multiple consultations and negotiations to settle a deal. 

Therefore, generating leads is only the first step, after which you need to meet with clients and provide helpful information repeatedly. 

Only by nurturing and pursuing leads can you gently nudge them down the sales funnel. But that isn’t where your job ends – you also need to track and report all your deals. This is especially important in the real estate industry, where a realtor receives more than 30% of business from repeat clients or referrals. 

Automation helps you at all steps of the process. For example, by generating and storing relevant data, task management software enables you to respond to your client and update them regularly. 

By ensuring smooth communication, automation will result in a consistent customer experience at every touchpoint, helping you build meaningful connections. 

Handle Meetings And Tours 

Whether you’re selling a house or helping your client find one, your work entails meeting directly with clients. 

Additionally, you have to work with loan officers, property lawyers, and brokers. This means you will constantly be interacting with people. And these meetings are vital because they allow you to share new listings, convey price reductions and help line up buyers and sellers. 

But keeping track of all the meetings is difficult when you have to juggle multiple tasks during the day. This is where automation comes in. 

A task management software will automatically schedule meetings, track changes in deadlines, and helps you compile content for meetings in one place. In addition, it syncs with tools such as Google Calendar to keep all parties informed on all essential matters. 

In Conclusion  

Given the list of tasks that realtors have to do, it’s no surprise that most real estate agencies are incorporating automation. Yet, 45% of brokers report keeping up with technology as the biggest challenge. 

By integrating reliable, easy-to-use software, you can efficiently complete all your tasks on time. Additionally, you avoid making career-threatening mistakes and keep your clients happy, eventually making more profits.